In general, my experience is that drawings marked “record” are reasonably reliable with respect to what is actually marked-up on them. However, they are sometimes better than nothing and, at all times, they are the only thing the owner has to work with. If they are received at all, it is many weeks or months later, and there is no sense of confidence that the drawings are complete and reliable. However, most building owners are not receiving these documents at the end of construction. The point of the aforementioned summary is to raise awareness that project specifications can have reasonably clear requirements for record documentation. Amazingly, one specification required the contractor to “mark important information that was either shown schematically or omitted from the original drawings.”
The field markups need to include actual installation where installation varies from that shown originally and need to note change directive numbers, alternate numbers, change order numbers, etc., as applicable. Some specifications mention both scanned and annotated PDF formats. However, some specifications allow for simply scanning the hand marked-up paper drawings into PDF format. These are most often required to be in the form of the hand markups transferred to an annotated PDF with the comment function enabled. The marked-up drawings need to be submitted to and reviewed by the architect before the substantial completion inspection Ī full set of bound hard copies of the hand marked-up drawings are to be submitted with a durable cover sheet andĮlectronic copies of the field marked-up drawings are to be submitted. The hand markups are to be made by personnel proficient at recording graphic information, and the architect is to review an initial submission of field markups for “acceptable” drafting quality Maintain paper copies of drawings at the project site on which the contractors are to document all deviations from the original design drawings in erasable red pencil (and use different colors for different categories of work) When “as-built” or “record” drawings are found, they are of widely varying levels of quality, completeness, and reliability.īased on a nonscientific survey of recent project specifications, the following were reasonably consistent requirements of the contractors with respect to documentation of as-built conditions. It is rare to find any drawings labeled “as-built” or “record” in an existing building (either hard copy or electronic) and
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